Privacy Policy

Our Organics Trading Co is committed to protecting the personal information entrusted to it. We have a strong commitment to maintaining the security and integrity of personal information within our care. We endorse the Australian Privacy Principles contained in the Privacy Act 1988, the Privacy Amendment (Enhancing Privacy Protection) Act 2012 and support the role that the Australian Privacy Commissioner within the Australian Human Rights Commission plays. The purpose of this privacy policy is to:

  • give individuals a better and more complete understanding of the sort of personal information that Our Organics Trading Co holds, and the way we handle that information
  • clearly communicate the personal information handling practices of , Our Organics Trading Co and
  • enhance the transparency of Our Organics Trading Co  operations.

Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable whether the information or opinion is true or not; and whether the information or opinion is recorded in a material form or not. 

 

What Information we collect

We collect a range of information from our customers that is directly related to the products and services you choose. Where we wish to use the information for other purposes we will seek your agreement beforehand. The kind of personal information we collect can include: name, contact details, location, demographic information like gender, age, relationship status and so on, products you are interested in, where you shop, what you buy, who you shop for, where else you like to shop, what loyalty programs you belong to.

How We Collect Information

As much as possible we collect information directly from our customers. We do this in a number of ways, including when you:

  • provide us with personal information over the phone or through personal mobile computing devices, like smart phones and tablets;
  • fill out application forms; or
  • submit your personal details through our website.

We also collect solicited personal information indirectly, through publicly available sources, or through social media sites, like Facebook, Twitter, Google and others, who disclose to their users that the users’ personal information is provided to businesses like

What Information we collect

We collect a range of information from our customers that is directly related to the products and services you choose. Where we wish to use the information for other purposes we will seek your agreement beforehand. The kind of personal information we collect can include: name, contact details, location, demographic information like gender, age, relationship status and so on, products you are interested in, where you shop, what you buy, who you shop for, where else you like to shop, what loyalty programs you belong to.

How We Collect Information

As much as possible we collect information directly from our customers. We do this in a number of ways, including when you:

  • provide us with personal information over the phone or through personal mobile computing devices, like smart phones and tablets;
  • fill out application forms; or
  • submit your personal details through our website.

We also collect solicited personal information indirectly, through publicly available sources, or through social media sites, like Facebook, Twitter, Google and others, who disclose to their users that the users’ personal information is provided to businesses like

What Information we collect

We collect a range of information from our customers that is directly related to the products and services you choose. Where we wish to use the information for other purposes we will seek your agreement beforehand. The kind of personal information we collect can include: name, contact details, location, demographic information like gender, age, relationship status and so on, products you are interested in, where you shop, what you buy, who you shop for, where else you like to shop, what loyalty programs you belong to.

How We Collect Information

As much as possible we collect information directly from our customers. We do this in a number of ways, including when you:

  • provide us with personal information over the phone or through personal mobile computing devices, like smart phones and tablets;
  • fill out application forms; or
  • submit your personal details through our website.

We also collect solicited personal information indirectly, through publicly available sources, or through social media sites, like Facebook, Twitter, Google and others, who disclose to their users that the users’ personal information is provided to businesses like Our Organics Trading Co.  We do this where:

  • the customer has consented to such collection or would reasonably expect us to collect their personal information in this way, or
  • if it is necessary for a specific purpose such as the investigation of a privacy complaint

We usually only retain unsolicited information about our customers when dealing with a customer enquiry or complaint or where we conduct an investigation. We do this where:

  • the customer has consented to such collection or would reasonably expect us to collect their personal information in this way, or
  • if it is necessary for a specific purpose such as the investigation of a privacy complaint

We usually only retain unsolicited information about our customers when dealing with a customer enquiry or complaint or where we conduct an investigation.

 We do this where:

  • the customer has consented to such collection or would reasonably expect us to collect their personal information in this way, or
  • if it is necessary for a specific purpose such as the investigation of a privacy complaint

We usually only retain unsolicited information about our customers when dealing with a customer enquiry or complaint or where we conduct an investigation.

 

Using Personal Information

We use personal information to better understand our customers’ interests and needs, to complete purchase transactions and layby orders and to offer an ever improving quality range of amazing products. We use personal information in the following ways:

  • Provide, deliver, source, administer, improve and personalise our products and services;
  • Process payments and provide refunds and discounts;
  • Enable our third party service providers to provide us with IT products and services, carry out product investigations, data processing, data analysis, business consulting, auditing, archiving, printing, delivery and mailing services;
  • Provide more relevant marketing offers through direct marketing, database compilation, market research, data analysis and segmentation, and the processing or creation of other marketing information;
  • Combine or compile with publicly available information for the processing or creation of marketing offers and information;
  • Personalising our customers shopping experience, including, where appropriate, identifying individuals;
  • Communicating with our customers, including product recalls and responding to queries and complaints;
  • Fraud prevention, including services regarding the protection of our customers’ information, eg. credit card information;
  • Develop and expand our operations to better suit our customers’ needs, such as planning for future store locations;
  • Maintaining and keeping our customers information current and as accurate as possible;

THIRD-PARTY SERVICES

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.

However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions.

For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.

In particular, remember that certain providers may be located in or have facilities that are located a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

As an example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.

Once you leave our store’s website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website’s Terms of Service.

Links: When you click on links on our store, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements.

Disclosure

We do not disclose personal information to third parties unless we are permitted to do so by law or you have given us your consent to do so. Third parties we may disclose personal information to include:

  • Our related companies
  • Our service providers including IT service providers, major delivery companies, advertising and marketing service providers, out-sourced call centres, mail houses and third party fulfilment contractors; and
  • Our professional advisors including our accountants, auditors and lawyers;
  • Payment system operators and financial institutions; and
  • Government agencies.

Some of our service providers provide services to us entirely or partly from overseas locations and we may in order to receive those services occasionally transfer personal information overseas, predominantly to the United States of America, Europe and the Asia Pacific Region, including where:

  • we use service providers, cloud computing solutions or data storage located overseas;
  • we, or our related bodies corporate, have offices overseas;
  • we need to comply with foreign legal or regulatory requirements; or
  • an international payment has been made.

 

Data security

We take active steps to protect the personal information we hold against loss, unauthorised access or use, modification or disclosure, and against other misuse. This includes any information that we disclose overseas. Where data is held overseas, we require third parties to store such data in restricted access premises and provide appropriate protection against unauthorised disclosure. As a minimum security requirement, password authentication is required to access those databases in all cases. We also use fire walls, SSL technology and encryption for transmission of data where appropriate. When the personal information that we collect is no longer required, we destroy, delete or de-identify it in a secure manner.